Legal Administrative Assistant

Syracuse, NY | $20–$28/hour | Direct Hire

Sapphire Recruitment is seeking a detail-oriented Legal Administrative Assistant to join an established law firm in downtown Syracuse. This position supports the firm's Landlord Services team, with occasional assistance in other practice areas, including Collections, Estates, and Litigation.

The ideal candidate is highly organized, comfortable working with numbers, and able to manage detailed administrative processes with exceptional accuracy. Previous legal experience is preferred.

Schedule: Monday–Friday, 8:30 AM–5:00 PM
Pay: $20–$28/hour, depending on experience
Location: Downtown Syracuse, NY | On-site with free parking

Responsibilities

• Open and maintain client files, ensuring accurate data entry and documentation.

• Prepare legal documents, notices, petitions, and court filings using established templates.

• Coordinate court dates, process servers, and other legal proceedings.

• Communicate professionally with clients, court personnel, and outside contacts.

• Process payments, maintain records, and track case progress.

• Manage multiple deadlines and administrative tasks in a fast-paced office.

Qualifications

• Strong administrative experience with exceptional attention to detail and accuracy.

• Excellent data entry, organizational, and basic math skills.

• Ability to follow detailed, multistep procedures with minimal errors.

• Strong communication skills and the ability to handle sensitive situations professionally and with empathy.

• Comfortable managing a high volume of paperwork and changing priorities.

• Previous legal, property management, or related administrative experience is a plus.

• Notary Public certification is a plus but not required.

Benefits & Perks

• Health insurance with a generous employer premium contribution, effective on your date of hire.

• 401(k) with a 3% employer contribution.

• 17 days of annual PTO and paid holidays.

• Employer-paid life insurance and long-term disability coverage.

• Optional dental and supplemental insurance.

• Summer Fridays with early dismissal at 3:00 PM.

• Free downtown parking.

Apply Today

Submit your resume to jobs@hiresapphire.com for immediate consideration.

Sapphire Recruitment is an Equal Opportunity Employer (EOE).

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