Administrative Assistant / 62876
Syracuse, NY | Full-Time | $23–$25/hour DOE

A respected construction and infrastructure contractor serving clients across New York State is seeking a dependable Administrative Assistant to keep the Syracuse office running smoothly. This role supports day-to-day operations and provides administrative assistance to management in a fast-paced environment.  

What You’ll Do

• Answer/screen phone calls; route inquiries appropriately
• Greet and assist clients, visitors, and vendors
• Support accounts payable processes
• Enter daily job reports and material tickets into company systems
• Maintain Excel spreadsheets and office records
• Sort/distribute mail; order and track office supplies
• Handle scanning, faxing, filing, copying, and general clerical support as needed

What We’re Looking For

• Strong phone, written communication, and interpersonal skills
• Detail-oriented, organized, and able to multitask accurately
• Reliable, punctual, professional, and positive attitude
• Self-starter who can work independently
• Proficient in Microsoft Office (Word, Excel, Outlook)

Requirements

• High school diploma (or equivalent)
• 3+ years administrative assistant experience
• AP expereince is a plus
• Construction or similiar office experience preferred, but not required
• Notary Public preferred
• Valid in-state driver’s license (or ability to obtain) preferred
• Able to sit for extended periods; occasional lifting up to 20 lbs
• Must be able to comply with Sapphire Recruitment's pre-employment requirements

Submit a resume to jobs@hiresapphire.com for immediate consideration. Sapphire Recruitment is an EOE.