Contract Administrator – Construction

$26–$30/hour

Sapphire Recruitment is seeking a Contract Administrator for an established Liverpool, NY area specialty contractor. This position supports approximately 4–5 Project Managers and multiple active commercial construction projects.

Responsibilities

• Set up and maintain project files, job lists, contracts, amendments, and related documentation
• Prepare AIA billing, construction invoices, lien waivers, and monthly job-cost reports
• Track retention, outstanding balances, and assist with construction-related collections
• Coordinate submittals, transmittals, change orders, and project closeout documentation
• Request and maintain certificates of insurance, bonds, tax-exemption certificates, and contractor prequalification documents
• Prepare project safety books and assist with lien-information packets and occasional job-cost audits
• Serve as an administrative liaison between Project Managers, field operations, and general contractors
• Provide additional administrative and project support as needed

Qualifications

• Previous construction administration experience strongly preferred
• Familiarity with AIA billing and construction invoicing
• Experience with contracts, submittals, change orders, and project documentation
• Strong organization, accuracy, follow-through, and computer skills
• Ability to manage multiple projects and priorities simultaneously
• Professional written and verbal communication skills
• Notary experience is a plus

Candidates with strong administrative experience in a construction environment may also be considered, even if they have not handled every responsibility listed.

Benefits

401(k), health and dental insurance, supplemental insurance benefits, paid holidays, and paid vacation.

For immediate consideration, send your resume to cnyjobs@hiresapphire.com.

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