HR Administrative Coordinator

North Syracuse, NY | Full-Time, Onsite | $55,000–$70,000

Sapphire Recruitment is seeking an organized and resilient HR Administrative Coordinator for an established manufacturing and distribution company in North Syracuse, NY.

This position supports a busy HR department and a three-shift, union production operation. Extensive HR experience is not required. The ideal candidate will bring strong administrative skills, professionalism, sound judgment, dependable follow-through, and the ability to remain calm when priorities or employee needs become urgent.

Responsibilities

• Provide administrative support to the HR Manager, HR Generalists, and production team.
• Review employee timecards, maintain vacation schedules, and follow up on related documentation.
• Answer phones and assist employees, candidates, vendors, and visitors.
• Conduct initial candidate phone screens and coordinate interviews and communications.
• Maintain HR records, spreadsheets, schedules, correspondence, and routine data entry.
• Order and track office and safety supplies.
• Handle confidential employee and business information appropriately.
• Respond professionally to shifting priorities and challenging employee situations.
• Assist with additional HR and administrative needs as assigned.

Qualifications

• Previous office administration, administrative support, or coordinator experience.
• Experience in manufacturing, construction, trucking, warehousing, distribution, or another industrial environment is strongly preferred.
• HR experience is helpful but not required.
• Comfortable working in a fast-paced, direct, and occasionally high-pressure union environment.
• Strong organization, attention to detail, communication, and follow-through.
• Ability to interact professionally with employees at all levels.
• Sound judgment and the ability to remain composed during difficult conversations.
• Proficiency with Microsoft Excel, Teams, and Outlook.
• Experience with ADP or a similar HR/payroll system is a plus.

Compensation and Benefits

The anticipated salary range is $55,000–$70,000, depending on experience and qualifications. Benefits include medical, dental, and vision insurance, 401(k), life insurance, and paid time off.

This is a fully onsite position within an active three-shift manufacturing and distribution facility.

For immediate consideration, send your resume to cnyjobs@hiresapphire.com.

Sapphire Recruitment is an Equal Opportunity Employer.

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