Project Coordinator – Operational Excellence
Location: Remote; Albany, NY area preferred; New York State residency required
Schedule: Full-Time, 40 hours per week
Duration: 12-month contract with option to renew
Pay Range: $32–$38 per hour

Sapphire Recruitment is seeking a highly organized Project Coordinator to support operational excellence initiatives for a large public-sector organization focused on energy innovation and sustainability across New York State.

This role supports cross-functional projects related to business process improvement, system implementation, operations, training, and learning and development. The ideal candidate is detail-oriented, dependable, and comfortable managing multiple priorities while keeping tasks, timelines, and stakeholders organized.

Key Responsibilities

• Coordinate meetings, prepare agendas, take notes, and track action items
• Maintain project trackers, status reports, and internal documentation
• Follow up on open items and help ensure project tasks stay on schedule
• Support data collection, analysis, cleanup, accuracy checks, and system updates
• Assist with User Acceptance Testing for new software or system implementations using provided scripts
• Coordinate training registrations, attendance, completion tracking, and new hire orientation support
• Help maintain Knowledge Base and Learning Management System content and records
• Communicate project updates and pending items to internal stakeholders
• Support cross-functional teams with general coordination, documentation, and operational tasks

Qualifications

• 3+ years of experience in project coordination, operations coordination, project assistant, or similar support role
• Associate’s or bachelor’s degree preferred; strong directly related experience will also be considered
• Strong proficiency with Microsoft Office 365, including Word, Excel, PowerPoint, and Outlook
• Experience with data entry, data management, reporting, cleanup, and cross-checking information
• Excellent organizational skills, follow-through, and attention to detail
• Ability to manage 3–5 active projects or workstreams at once
• Strong written and verbal communication skills
• Professional confidence working with executives, managers, project teams, and cross-functional stakeholders
• Ability to work independently, meet deadlines, and handle competing priorities with accuracy and good judgment

Preferred Experience

• Familiarity with Asana, JIRA, Confluence, Salesforce, NEIS, or similar enterprise systems
• Experience supporting training coordination, LMS administration, or knowledge management
• Prior exposure to User Acceptance Testing or software implementation support
• Government, public-sector, operations, business process, HR, or training administration experience
• Comfort using MS Teams, Webex, and other virtual collaboration tools

How to Apply

For immediate consideration, submit your resume to energyjobs@hiresapphire.com.

Sapphire Recruitment is an EOE.

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