Payroll Administrator

Location: Syracuse, NY (Onsite)
Schedule: Monday – Friday, 8:00 AM – 4:30 PM
Compensation: $24 – $30/hour (depending on experience)

Our client, a well-established and family-owned organization, is seeking a Payroll Administrator to join their team. This is a key role within a small, collaborative HR department, offering the opportunity to take ownership of payroll processes and help drive improvements and efficiencies. This position is ideal for someone who enjoys working in a stable, supportive environment and is looking for long-term growth while making a meaningful impact.

Key Responsibilities

Payroll Processing & Administration

• Process weekly payroll accurately and on time for a multi-state workforce
• Manage monthly commissions and bonus payroll processing
• Maintain and update employee records, including new hires, terminations, and status changes
• Ensure compliance with federal, state, and local payroll regulations and tax requirements
• Perform payroll audits, reporting, and reconciliations

Systems & Process Improvement

• Utilize payroll systems  
• Identify opportunities to improve, automate, and streamline payroll processes
• Maintain system integrity and support ongoing system administration

Employee Support & Coordination

• Serve as a point of contact for payroll-related employee inquiries
• Coordinate benefits and deductions in partnership with benefits platforms
• Support onboarding by assisting with payroll setup and employee training

HR & Administrative Support

• Assist with onboarding sessions
• Coordinate pre-employment screenings and compliance-related documentation
• Support the Director of Safety with administrative tasks, including compliance and recordkeeping
• Help maintain files and ensure adherence to regulatory requirements

Qualifications

• 1.5–3+ years of payroll or related administrative experience
• Experience with payroll systems
• Experience processing payroll in a multi-state environment strongly preferred
• Strong attention to detail and accuracy
• High level of professionalism, discretion, and confidentiality
• Ability to manage multiple priorities and meet deadlines
• Proactive mindset with interest in improving processes and systems

Work Environment & Culture

• Family-owned business with a strong reputation and long-term stability
• Casual and supportive workplace
• Team-oriented HR department with close collaboration across functions
• Opportunity to take ownership of payroll and grow within the organization

Why Join

• Competitive hourly compensation
• Stable organization with long tenure across employees
• Opportunity to make an immediate impact and “own” the payroll function
• Growth potential within HR and payroll operations

Submit a resume to cnyjobs@hiresapphire.com for immediate consideration.

Sapphire Recruitment is an EOE

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