Project Administrative Assistant / 62263
Administrative
Syracuse, New York
Contract To Hire
$18.00 - $20.00

Project Administrative Assistant (Construction Sector)

$18-20/hr DOE

Sapphire Recruitment is seeking a highly organized and proactive Project Administrative Assistant for a premier Syracuse-based organization. This is a Temp-to-Hire position designed for a professional who excels in structured, fast-paced environments and enjoys being the "glue" that keeps projects moving forward.

In this newly created role, you will act as a vital support system for several Project Managers, handling the heavy lifting of documentation and data so they can focus on field operations.

Core Responsibilities

  • Project Liaison: Act as the primary point of communication between Project Managers, field Superintendents, and the Accounting/Estimating departments.

  • Document Control: Create, log, and track all project-specific administrative records to ensure 100% accuracy and accessibility.

  • Order Processing: Manage project submittals by reviewing and inputting orders directly from email correspondence.

  • External Coordination: Assist in coordinating workflows with architects, subcontractors, vendors, and clients.

  • Administrative Maintenance: Perform high-volume data entry, digital filing, and general office tasks to maintain peak organizational efficiency.

Candidate Profile

  • Data-Driven: You possess exceptional data entry speed and accuracy.

  • Tech-Savvy: You are highly proficient in MS Office and comfortable learning new project management software.

  • Construction-Minded: While not required, prior experience in Construction, Engineering, or Project Administration is a significant advantage.

  • Detail-Oriented: You can follow complex, multi-step instructions without losing sight of the small details.

  • Reliable: You have a proven track record of stable employment.

Position Details

  • Schedule: Monday – Friday, 8:00 AM – 5:00 PM (1-hour lunch break).

  • Compensation: $18.00 – $20.00 per hour.

  • Work Setting: Professional office environment with a business casual dress code (jeans are permitted).

  • Location: Syracuse, NY (On-site).

To Apply

Please submit your resume to jobs@hiresapphire.com.

Sapphire Recruitment is an Equal Opportunity Employer (EOE).

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