Administrative Assistant | Part-Time | In-Office
Pay: $20–$25/hour

Schedule: Part-time; flexible hours based on workload (estimated 10–20 hours/week, may fluctuate). Availability during standard business hours is required.

Position Overview
A multi-entity organization supporting architecture, construction, and landscape services is seeking a dependable, detail-oriented Administrative Assistant to provide in-office clerical and administrative support. This role focuses on practical, day-to-day office support—helping keep documentation organized and operations running smoothly across multiple teams and entities.

Core Responsibilities
Front Office Support

• Serve as the first point of contact for visitors, phone calls, and vendors

• Greet clients, subcontractors, and partners professionally

• Route calls and inquiries to the appropriate team members

• Receive, sort, and distribute mail and deliveries

Clerical Support Across Entities

• Provide clerical support to office staff and project teams across entities

• Assist with scheduling meetings and coordinating calendars as directed

• Perform data entry, printing, scanning, copying, and filing

• Maintain organized physical and digital filing systems

Office Administrative Support

• Support consistent document organization across all entities

• Assist with office supply ordering and basic inventory tracking

• Coordinate occasional local errands (post office, accountant, etc.)

• Complete additional administrative tasks as assigned by the Office Manager

Qualifications

• Prior administrative or clerical experience preferred

• Strong organizational skills and attention to detail

• Professional written and verbal communication skills

• Comfortable supporting multiple teams within a shared office environment

• Reliable transportation for occasional local errands

• Dependable, adaptable, and comfortable with changing priorities

To Apply
Submit a resume to jobs@hiresapphire.com for consideration.
Sapphire Recruitment is an EOE.

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