Bookkeeper (Multi-Entity) – Full-Time, In-Office
$60-80K DOE

A growing, multi-entity professional services organization is seeking a highly organized Bookkeeper to support day-to-day financial operations and maintain accurate, reliable records across the business. This role is key to creating financial clarity—owning core bookkeeping, invoicing, job cost support, and monthly reporting while partnering closely with ownership and operations leadership.

What You’ll Do

General Bookkeeping

• Maintain accurate records in QuickBooks Online across multiple entities

• Record/categorize transactions; reconcile bank, credit card, and loan accounts

• Maintain and refine the chart of accounts

• Track intercompany transactions and management fees

• Keep digital documentation organized and audit-ready

Accounts Receivable & Invoicing

• Prepare and issue client invoices per contract terms and internal workflows

• Coordinate with project teams to confirm billables, expenses, subcontractor costs, and approved draws

• Apply payments accurately by entity, project, and invoice

• Monitor receivables, produce aging reports, and flag past-due items

Accounts Payable

• Process vendor and subcontractor invoices through approvals

• Match invoices to POs/trackers where applicable

• Schedule/process payments (ACH, check, credit card)

• Maintain vendor files; support 1099 tracking and year-end reporting

Job Cost & Project Support

• Support project-based accounting and job costing (construction/landscape)

• Code labor, expenses, and subcontractor costs to the correct projects

• Reconcile data between accounting systems and internal trackers; resolve discrepancies

Payroll & Compliance Support

• Coordinate payroll with external providers

• Record payroll journal entries and tax liabilities

• Assist with sales tax tracking/reporting and year-end close support

Reporting & Financial Support

• Prepare monthly reports: P&L, Balance Sheet, Cash Flow, and Job Cost reports

• Assist with budgeting/forecasting and provide documentation to outside advisors

What We’re Looking For

• 3+ years of bookkeeping experience (multi-entity preferred)

• Strong QuickBooks Online proficiency

• Invoicing experience in professional services and/or construction

• Familiarity with T&M, fixed-fee, and draw-based billing

• Job costing/project accounting experience preferred

• Strong attention to detail; able to manage multiple priorities in a fast-paced environment

Why This Role

• Stable, growing organization with multiple entities

• High-visibility role working closely with leadership

• Opportunity to improve processes and grow long-term

Submit a resume to cnyjobs@hiresapphire.com for immediate consideration.

Sapphire Recruitment is an EOE.

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