Accounts Payable Specialist / 62097
Accounting
Liverpool, New York
Contract
$56,000.00 - $64,000.00

Accounts Payable Specialist

Salary: 56,000 to 64,000 DOE
 

The Accounts Payable Specialist supports Accounting and Operations by ensuring accurate, timely processing of vendor invoices, payments, and purchase order–related transactions. This role partners closely with Procurement, Receiving, Production, and Inventory teams to confirm invoices are properly matched to raw materials, supplies, equipment, and services.

What You’ll Do

Invoice Processing and PO Matching

  • Review, code, and enter invoices for raw materials, supplies, equipment, and contract services

  • Complete three-way matching using invoices, purchase orders, and receiving documentation

  • Research and resolve discrepancies with Purchasing, Receiving, and Warehouse teams

  • Monitor open POs and follow up on incomplete receiving or missing paperwork

  • Communicate with vendors regarding invoice questions, pricing issues, quality holds, and payment status

  • Maintain vendor records including payment terms, W-9s, certificates of insurance, and compliance documentation

  • Partner with Procurement on pricing agreements, freight, surcharges, credits, and adjustments

  • Review freight, logistics, and shipping invoices to support accurate landed costs

Month-End Close and Controls

  • Reconcile A/P aging and support month-end close activities

  • Prepare accruals for unbilled inventory and services

  • Assist with reconciling inventory receipts to invoices

  • Maintain organized records in alignment with internal controls and compliance policies

What We’re Looking For

  • Associate degree in Accounting, Finance, Business, or related field (Bachelor’s preferred)

  • 2 to 4+ years of accounts payable experience, ideally in manufacturing, distribution, or industrial environments

  • Strong understanding of accounts payable processes, including three-way match

  • Familiarity with purchasing, receiving, and inventory controls

  • Proficiency in Microsoft Excel and experience working in an ERP system (SAP, Dynamics, Oracle, Infor, Epicor, or similar)

  • Strong attention to detail, accuracy, and ability to manage high transaction volume

  • Clear communication skills and confidence working cross-functionally

 

Submit a resume to cnyjobs@hiresapphire.com for immediate consideration.
Sapphire Recruitment is an EOE.

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