Accounts Payable Contract Analyst (Hybrid – Albany Area)

Pay Rate: $20/hr – $25/hr DOE
Full-Time | 37.5 Hours/Week | 2-Year Contract

About the Organization

Our client is a major New York–based public-interest organization responsible for administering large-scale clean energy, sustainability, and infrastructure programs. They manage hundreds of active vendor contracts and rely on a highly detail-oriented finance team to ensure accurate, timely payments and strict compliance with contract requirements.

To support continued program growth and high invoice volume, the finance department is hiring two Accounts Payable Contract Analysts. These roles provide essential support in processing invoices, validating contract terms, and ensuring financial compliance across a wide contract portfolio.

Position Overview

The Accounts Payable Contract Analyst performs detailed invoice reviews, verifies financial and contractual accuracy, and ensures payments meet the organization’s compliance standards. This role requires strong analytical skills, exceptional attention to detail, and the ability to interpret contract terms while managing a steady, high-volume workload.

You will interact daily with internal program managers and external vendors, ensuring documentation is complete and that billed costs follow approved budgets, rates, milestone schedules, and contract structures.

Key Responsibilities

Invoice Review & Contract Verification

Audit and process vendor invoices for accuracy and adherence to contract terms.
Verify labor rates, titles, and personnel charges against contract budgets.
Validate milestone-based invoices against approved schedules.
Review indirect cost components (fringe, overhead, G&A) for accuracy and consistency.
Confirm that adequate funding remains available before approving payments.
Ensure all required documentation is included prior to payment approval.

Financial Compliance & Coding

Ensure invoices meet organizational, programmatic, and prompt-payment policies.
Review and adjust cost allocation codes (general ledger coding) as needed.
Identify discrepancies, request corrections, and maintain clean financial documentation.
Follow established workflows to maintain internal controls and audit-readiness.

Internal & External Communication

Serve as a point of contact for internal program/project managers regarding invoices and contract questions.
Communicate with vendors (mostly via email) to resolve discrepancies or request additional documentation.
Provide clear, professional, customer-service–oriented support to both internal teams and vendors.

Team Collaboration

Participate in weekly team meetings and routine collaborative work sessions.
Engage with a tight-knit team of AP and finance professionals during review cycles.
Support a structured training process guided by experienced analysts.

Required Qualifications

Associate degree required; preferred fields include Accounting, Business Administration, Finance, or related areas.
Minimum 2 years of experience in accounts payable, bookkeeping, accounting support, or a similar financial operations role.
Strong attention to detail, organization, and prioritization abilities.
Comfortable working in a high-volume environment with repetitive but accuracy-critical tasks.
Excellent written and verbal communication skills.
Ability to work independently after training and manage deadlines effectively.

Technical Skills

Basic to intermediate Excel skills (formulas, data validation, calculations).
Experience with ERP or financial systems preferred.
Ability to quickly learn specialized internal financial tools (training provided).
Proficiency with Office 365.

Work Structure & Location

Hybrid position based in the Albany, NY area.
Training Period (first 2 weeks): Onsite daily for in-depth, hands-on training with the finance team.
After Training: Approximately one day per week onsite, with the possibility of transitioning to fully remote depending on performance.
Free onsite parking; office is located in a business park (not downtown).

Compensation

Hourly Rate: $23/hr – $33/hr, depending on experience.
Hours: 37.5 per week.
Contract Length: 2 years.

Sapphire Recruitment is an EOE

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